Terms & Conditions
Updated April 2025

1. Definitions
“The Company ”  - means Hems & Co. Commercial Cleaning.
“Cleaner” – means the person or firm carrying out cleaning services on behalf of the Company.
“Client” – means the person, firm or corporate body together with any subsidiary or associated company as defined by the Companies Act 1985 to whom the cleaning services are supplied by the Company.
“Service” – means the cleaning services carried out on behalf of the Company.
“Cleaning Visit” – means the visit to the Client’s service address by the Cleaner in order to carry out the Service.

2. Contract
2.1. These Terms and Conditions represent a contract between Hems & Co. Commercial Cleaning and The Client.
2.2. The Client agrees that any use of The Company ’s services, including placing an order for services by telephone, email or website forms shall constitute the Client’s acceptance of these Terms and Conditions.
2.3. Unless otherwise agreed in writing these Terms and Conditions shall prevail over any other terms of business or purchase conditions put forward by The Client.
2.4. No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by a director of the Company.
2.5. The Company operates a minimum charge of 2 hours per visit.

3. Payment
3.1. All work carried out by The Company at your request, whether experimental or otherwise will be charged accordingly. Any work undertaken by The Company on behalf of The Client is carried out on the basis that The Client has fully approved such work whether or not we have received an official order providing there is evidence of written or verbal confirmation to proceed, including letter, facsimile or email correspondence between the parties.
3.2. Payments of fees rendered by invoice are due within the dates stated on the invoice via Starling Bank, our appointed Bank.
3.3. Consistent late payment will incur a 50% pre-payment for all future work.
3.4. We have a statutory right to interest and compensation for debt recovery costs under the late payment legislation if not paid according to agreed credit terms. The Late Payment of Commercial Debt (Interest) Act (1988) states that for debts of less than £1000, the penalty is £40, rising to £70 for debts up to £9,999.99 and £100 above that. Interest is payable at the above rate in section 4.4. The penalties and interest now apply to all businesses regardless of size.
3.5. Unless otherwise expressly stated, all prices shall be in Pound Sterling.
3.6. We shall invoice monthly or at the end of a project dependent on the agreed terms.
3.7. All prices are Net and no settlement discount is allowed. All accounts are payable no later than 14 (fourteen) days from date or invoice unless otherwise agreed by The Company in writing. Note that the payment terms are required whether you have signed off on the copy or not.
3.8. After the 14 day payment period has passed all further work for The Client will cease.
3.9. All quotations offered by us are deemed valid for a period of 30 (Thirty) days, after which time we reserve the right to revise the said quotation.
3.10. We provide services on a one-off and retainer basis.
3.11. Any additional work requested that isn’t covered in the original brief will be quoted separately and added to the original invoice.
3.12. All Cleaning service prices are reviewed each year and adjusted inline with inflation, minimum wage increases or any reasonable circumstances.

4. Equipment
4.1. Cleaning materials are provided by the Company. If you require us to use your solutions or equipment they must be safe to use/operate, in full working order and must not require any special skills to be used for the purpose of cleaning.
4.2. If the Client has equipment that is complicated to operate, the Client must provide clear and detailed instructions to the Cleaner.
4.3. If the Client requires the Cleaner to use their own materials and equipment including vacuum cleaner the Company cannot accept any liability should anything go wrong with either the equipment or the outcome of using it.

5. Checklists
5.1. The client can leave a checklist or a list of priorities for the cleaner. This means that the cleaner can give precedence to the priority jobs to ensure that they are completed within the allotted time.

6. Refunds
6.1. No refund claims will be given once the cleaning service has been carried out. If for any reason the Client is dissatisfied with any aspect they must notify the Company within 24 hours and this will be rectified.

7. Cancellation
7.1. The Client agrees to pay the full price of the cleaning service, if: a) The Client cancels or changes the date/time less than 24 hours (excl. Weekends) prior to the scheduled appointment (or 50% of the full price of the cleaning service if the Client cancels or changes the date/time between 24-48 hours (excl. Weekends) prior to the scheduled appointment); b) The Client fails to provide access to the service premises thus preventing the Company to carry out the booked work, this includes the property not being in the condition/state originally agreed; c) There is a problem with the Client’s keys and the Cleaner cannot let themselves in. If keys are provided they must open all locks without any special efforts or skills.
7.2. If the Client needs to change a cleaning day or time the Company will do its best to accommodate them. A minimum of 48 hours (excl. Weekends) notice is required.
Please note that the Company cannot guarantee that the same operative will be available on the new day and at the time the Client requires. Any changes in the cleaning schedule are subject to availability.

7.3. When scheduled to undertake a Holiday Property Changeover clean, the Company must be able to gain access to the property from ‘check out' time, usually 10am. In the event that the guests are late leaving the property (without prior agreement), the Client agrees to pay the Company £25 per hour (minimum 1 hour charge) for any waiting time after 10:30am. If the Client requests a late checkout for their guests, this must be agreed by the Company in writing, at least 48 hours before departure day.

8. Termination
8.1. The Client may terminate this contract by giving 30 days prior notice in writing once the initial contracted term (12 months) has ended.
8.2. If The Client wishes to terminate the contract within the initial contracted term (12 months), The Client must pay the outstanding balance for the remainder of the contract.
8.3. The Client agrees to pay a cancellation fee equivalent to 30 days service if: 1) No notice is given; 2) The Client provides a termination of notice less than 30 days
8.4. Prior to termination of the Contract, the Client is obliged to provide details of any incoming contractor for the purposes of compliance with the Transfer of Undertaking (Protection of Employment) Regulations 2006

9. Claims
9.1. The Company’s public liability insurance will cover damages caused by a cleaning operative working on behalf of the Company up to £1,000,000.00. In order to keep our prices competitive all claims are subject to an excess of £250.00 payable by the client.
9.2. The Client agrees that due to the nature of the service the Company guarantees only to correct any problems reported within 24 hours. If a problem occurs on a Saturday it must be reported by Monday 12:00 in order to be accepted as a valid claim. Failure to do so will entitle the Client to nothing. The Company may require entry to the location of the claim within 24 hours to correct the problem. Any refunds or adjustments must be requested to the Company directly and subject to approval by the Company.
9.3. While the Cleaners make every effort not to break items, accidents do happen. Identical replacement is always attempted but not guaranteed. For this specific reason, the Company requests all irreplaceable items (whether monetarily or sentimentally valuable) be stored away and /or not cleaned by the cleaning operatives.
9.4. In case of damage, The Company will repair the item at its cost. If the item cannot be repaired the Company will rectify the problem by crediting the customer with the item’s present actual cash value toward a like replacement from a Company’s source upon payment of cleaning services rendered.
9.6. The Company shall not be responsible for damage due to faulty and/or improper installation of any item. All surfaces (i.e., marble, granite, wood, etc.) are assumed sealed and ready to clean without causing harm.
9.7. Any attempt to commit insurance fraud or any use of false information to commit any type of fraud will be prosecuted to the fullest extent of the law together by the Company and the Insurance Provider(s). Monetary compensation as well as legal fees may incur.
9.8. Key replacement/locksmith fees are paid only if keys are lost by our operatives. There is a £30 per location liability limit.

10. Complaints
10.1. All complaints are taken seriously. If you are not happy with any aspect of our service please contact us as soon as possible and give us the chance to rectify it. Your custom is very important to us and we want you to be happy.
10.2. If the Client is dissatisfied with a currently occurring service, The Company asks that The Client notifies us as soon as they notice anything that might be to their dislike by calling 07564 925266 or emailing hemscommercialcleaning@hotmail.com. Please do not wait until the service is ending.

11. Liability
11.1. The Company shall not be liable under any circumstances for any loss, expense, damage, delay , costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client arising from or in any way connected with a late arrival of Company operatives at the service address. The Company endeavours to be right on time on any visit but sometimes due to transport related and other problems which are beyond the Company ’s control, the Company operative’s may arrive with a delay or the cleaning visit may be re-scheduled.
11.2. The Company shall not be liable under any circumstances for any loss, expense, damage, delay, costs or compensation (whether direct, indirect or consequential) which may be suffered or incurred by the Client arising from or in any way connected with – 1. A cleaning job not complete due to the lack of water or electricity 2. Third party entering or present at the Client’s premises during the cleaning process; 11.3. Any existing damage to Clients property in the form of old stains/burns/spillages etc. which cannot be cleaned/removed completely by the cleaning operative. Any damages worth £100.00 or less.

12. Supplementary Terms
12.1. If the Client requests keys to be collected by the Company’s operatives from a third party address then a £5.00 charge will apply . The charge will cover only the pick up of keys. If said keys need to be returned back to the third party address or any other address, an additional charge of £5.00 will apply.
12.2. The Company reserves the right to re-evaluate rates at any time should the Client’s initial list of tasks changes.
12.3. The Company reserves the right to amend the initial quotation, should the Client’s original requirements change.
12.4. If any estimates of how long it will take the cleaning operatives to complete the job are being provided those are only estimates based on the average time it takes to clean a property of similar size to the Client’s, it being difficult to calculate precisely how long such tasks may take and that a degree of flexibility may be required. Please note that one off cleans may take longer to complete due to longer intervals between cleaning sessions, number and type of cleaning tasks required, when compared to the regular maintenance cleaning of the same property.
12.5. The Client understands that the price he has been quoted may vary according to condition of property and room sizes etc.
12.6. The Company shall endeavour to arrange a replacement cleaner if your scheduled cleaner cannot attend a scheduled visit, and will inform the Client prior to the visit.
12.7. Post Construction Cleaning (Builders Cleaning), Event Cleaning, Deep Cleaning or badly neglected homes will take considerably longer than general cleaning, therefore the Company advises the Client to specify which service is required and/or the condition of the property to be cleaned.
12.8. All fragile and highly breakable items must be secured or removed.
12.9. The Company reserves the right to make reasonable changes to the Terms and Conditions in agreement with the other party.

13. Confirmation and booking

13.1. By booking our services with a confirmed date and time, you are agreeing to the Terms & Conditions as outlined above.